Duties of the Clerk of Court’s Office
The Clerk of Court for each parish in Louisiana performs the functions of more than one office. He is the Clerk of Court, Recorder of Deeds and Mortgages, Jury Commissioner, and Election Official and Custodian of the Voting Machines.
As the Recorder, the office of the Clerk of Court receives, files, records and indexes all mortgages, conveyances and all other instruments recorded in the Public Records for the Parish.
The Clerk’s Office receives and files all pleadings, such as petitions, answers, motions and other filings in Civil and Probate matters, as well as indictments, bills of information and other filings in Criminal matters. The Clerk’s Office also handles special Juvenile matters and Criminal Neglect cases.
Another function of the Clerk’s Office is the issuance of Marriage Licenses and recording their returns after the marriages are performed.
The Clerk of Court also acts as Election Official and Custodian of Voting Machines. He is to deliver the voting machines to their precincts and notify all Commissioners and Deputy Parish Custodians of their duties and responsibilities on election day. He is required by law to open each voting machine used in an election, record the number of votes and report the totals to the Board of Election Supervisors.
The Clerk of Court also serves as member of the Jury Commission of his parish. The duty of this commission is to draw Petit Juries and Grand Juries as required by the Court.
All expenses of the Clerk’s Office are paid out of the fees, as fixed by statute, for recording, copies and services rendered in connection with Civil, Probate and Criminal proceedings. Taxpayers’ dollars are not used for the operation of the office.