Civil Department

CIVIL - Phone (318) 357-2293

CIVIL - Fax (318) 357-2284


The Civil Department is responsible for the filing of all Civil Suits and Successions (Probate). All pleadings, documents and exhibits relating to these suits are filed with the Civil Department and a notation is made of that filing on the pleading. A ledger is maintained for each suit with a listing of each document filed and the cost for filing. This department also prepares a daily index of all suits filed.

The Civil Processing Department is responsible for issuing citations, subpoenas, writs and other process of the Court as requested by the parties involved. These documents are sent to the Sheriff’s Office for service.


Civil pleadings may be filed by Fax, provided the original document, filing fee and Fax fee are received by the Clerk’s Office within seven (7) days.  Please use Fax No. (318) 357-2284 for Fax filings to the Civil Department.


The Civil Department provides assistance to those persons wishing to file a Petition for Protection from Domestic Abuse. Forms are available and clerical assistance will be given if needed.


Adoptions are handled by the Civil Department. All adoption records are confidential records; therefore, anyone wishing to view any proceedings involving an adoption must obtain a valid court order.


The Civil Department collects an advance deposit for court costs when each suit is filed and collects costs as needed for later filings, for the issuance of subpoenas for trial and deposition, and for the costs associated with a jury trial.

All pleadings must be filed with the Clerk of Court before they are presented to the Judge. Anyone who is not sure of funds on deposit in a suit should phone the Civil Department before sending a pleading without payment. If insufficient funds are on deposit, the pleading cannot be filed or processed.


The Civil Department maintains the Registry of Court accounts. It is in these accounts that “disputed money” is placed pending the outcome of the lawsuit. The money in these accounts is only accessible by court order.


The Minute Clerk for each division keeps the minutes of court when in session and transcribes them into a Minute Book. The Minute Clerk also administers the oath to jurors, witnesses and anyone appearing in court for testimony, and files exhibits offered into evidence in open court.


Appealed lawsuits from the Tenth Judicial District Court, Natchitoches Parish, are under the jurisdiction of the Third Circuit, Court of Appeal, Lake Charles, LA. Appealed suit records are prepared by the Clerk’s Office and forwarded to the Court of Appeal in accordance with the Rules of Court for the Third Circuit.


The Civil Department assists the general public in retrieving civil and probate records and making copies of needed files, for a copy charge of $1.00 per page. Civil searches may be requested, in writing, for a $10.00 per name search fee, payable in advance.


The Clerk of Court and his staff are by law prevented from rendering legal advice or legal services except as provided by the Constitution or other laws of the State of Louisiana. The State of Louisiana does not supply the Clerks of Court with a generic package of legal forms to be used in our courts.

An individual has the right to act as his or her own attorney; however, he or she may be better served by consulting a professional trained in both the process of law and the application of that law.

For More Information Call the Civil Department (318) 357-2293